CAPTAIN A.ROY BROWN BRANCH 192
Memoriam Eorum Retinebimus
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FACILITY RENTAL REGULATIONS
As the rental applicant I have read and agree to follow the following facility rental regulations and verify I will be present during the entirety of the event. I understand that any clauses broken may result in the use of the damage deposit cheques, cancellation or closure of the event, and the inability to rent the facility in the future.
1. Rental Confirmation and Payments
Forms are to be completed and submitted by email to the events coordinator, or in hard copy through the Legion Bar staff. Rentals will be confirmed by the event coordinator at the earliest possible availability. Priority will be given to Branch and Command events. If you require catering services, the Event Coordinator will pass on the renters’ contact information to the catering team to plan.
2. Damage Deposit Cheques
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
3. Catering Services
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
4. Kitchen Usage
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
5. Decorations
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
6. Event Entertainment
Forms are to be completed and submitted by email to the events coordinator, or in hard copy through the Legion Bar staff. Rentals will be confirmed by the event coordinator at the earliest possible availability. Priority will be given to Branch and Command events. If you require catering services, the Event Coordinator will pass on the renters’ contact information to the catering team to plan.
7. No Outside Drinks
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
8. Smoking
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
9. Capacity Limits
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
10. Liability
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
11. Indemnity
Forms are to be completed and submitted by email to the events coordinator, or in hard copy through the Legion Bar staff. Rentals will be confirmed by the event coordinator at the earliest possible availability. Priority will be given to Branch and Command events. If you require catering services, the Event Coordinator will pass on the renters’ contact information to the catering team to plan.
12. Lottery License
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
13. Applicability of Agreement
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
14. Advertising
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
15. Security and Supervision
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
16. Laws of Ontario
Forms are to be completed and submitted by email to the events coordinator, or in hard copy through the Legion Bar staff. Rentals will be confirmed by the event coordinator at the earliest possible availability. Priority will be given to Branch and Command events. If you require catering services, the Event Coordinator will pass on the renters’ contact information to the catering team to plan.
17. Entire Agreement
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
18. Rental Agreement
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.
19. Privacy
Must be submitted along with payment of the facility rental 30 Days prior to the event, unless otherwise arranged and approved by the event coordinator. Cheques will be returned to the renter or destroyed upon inspection of the facilities by Legion Facilities Staff following the event. Cancellation – Cancellation of your event within 30 Days prior to your event will result in forfeiture of your facility damage deposit. The Legion reserves the right to cancel approved bookings until 30 Days prior to the event, with full refund and first option to rebook on other available dates.